Grassroots Trust Limited will comply with all aspects of the Gambling Act 2003 as it applies to the Trusts Gaming operation.
The above authorised purposes include: (but are not limited to):
Examples of Non-Authorised Purposes: (Included but not limited to)
All final funding decisions are made by a quorum of at least three members of the Grassroots Trust Limited Board of Directors.
Grant applications found to be non-compliant will not be approved. In this context, “non-compliant” means grant applicants that do not contain all the relevant information, are retrospective, where previous accountability information has not been received, where there is a conflict of interest, where it does not comply with the authorised purpose of Grassroots Trust Limited, or where there is information that the applicant has received funding from other source(s) for the full amount needed for the purpose applied for here.
An application for funding is considered “retrospective” if goods and services are purchased prior to consideration by the Board of Directors. If an event takes place or goods/services are purchased prior to the Directors decision then the application will be considered non-compliant and declined.
Key Persons of a Grassroots Trust Limited class 4 venue cannot have any input or influence in the grant process. Venue key persons are:
Persons who have significant interest in the management, ownership, or operation of a venue operator include:
Venue key persons must not provide grant application forms to potential grant recipients.
Venue key persons cannot provide goods or services to third parties and be paid from grant money which is derived from Grassroots Trust Limited. For example, a venue could not provide catering services to a hockey club if the hockey club plans to use grant proceeds to pay for the food.
Venue key persons cannot be involved in decisions about who will provide goods or services to a third party, if payment is being made from grant money which is received from Grassroots Trust Limited. For example, if a venue key persons were also a committee member of a community organisation which received a grant from Grassroots Trust Limited, the person could not have any input as to which painter the community organisation employs, if the painter is to be paid from grant money.
Funds approved will be deposited into the nominated bank account, with the following conditions applied:
Recipients of grant funding must return paid invoices and bank statements to Grassroots Trust Limited within the timeframe stipulated by the Trust after the funds have been spent to complete the accountability requirement. If these funds were not spent for the appropriate purpose, the Trust will request a refund of the full amount of the grant. If a funding surplus exists, the surplus must be returned to Grassroots Trust Limited by direct credit within 20 working days of the request or as otherwise agreed with Grassroots Trust Limited.
Grant recipients must use approved funds for the specific authorised purpose for which it was granted, and in accordance with any conditions consistent with the Gambling Act. Failure to account for funds spent against the specific authorised purpose will result in the Trust requesting a refund.
The Directors will not generally make a grant to any organisation who has previously received a grant, but has not spent these funds, or returned the relevant accountability documentation or refund to Grassroots Trust Limited.
Grassroots Trust Limited may at any time request further accountability documentation to ensure funds have been spent appropriately.
Where information is obtained by the Board indicating that a grant recipient has received funding from other source(s) for the full amount needed for the purpose applied for here, the Board will take reasonable steps to obtain a return of the money from the grant recipient. If a refund is requested, the grant recipient must return this money to Grassroots Trust Limited by direct credit within 20 working days of the request or as otherwise agreed by Grassroots Trust Limited.
Grassroots Trust Limited records will be inspected and audited by the Department of Internal Affairs. Grassroots Trust Limited is required to render details of all donations to the Department of Internal Affairs. This grant application is made with the understanding that if any Department of Internal Affairs officer so requests, the applicant organisation shall agree to and participate in (at its own expense) any such inspection and/or audit. Grassroots Trust Limited may also request information and verification as to how the funds were used.